About Exclaimer Signature Manager Outlook Edition

Centralize your email signatures.

Exclaimer Signature Manager Outlook Edition helps you create signature templates using text, images and dynamic fields. You can use rules to assign different signatures to different people. When users start writing an email, the right signature is automatically added below their message as they type. You can give users multiple signatures so they can even manually select the one they want from Outlook's drop-down menu.

Signature Manager Outlook Edition will centrally create, control and deploy signatures for all popular versions of Outlook including OWA. You don't need Exchange and it supports Office 365 users.

Using Rules
Rules let you define exactly which users get which signatures. Combine conditions that the user must meet such as 'is a member of the Sales OU' with exceptions that they must not, such as: 'is not a member of the Company Director Distribution Group' to create powerful rules.

Rules get combined with signature templates to create policies. That means you can arrange for a user to have any number of signatures and let them choose the one that's appropriate to the email they're working on. Maybe you want the Sales Director to be able to select one of the Sales team's promotional signatures as well as the one appropriate to her position on the board. You can even set up a campaign policy to add a banner to your signature for a specific period to promote a seasonal sale or explain irregular working hours during a holiday.

With Images, Text and Dynamic Fields
You combine static text like labels with images like your corporate logo and add dynamic data like sender's name or job title to create a template. Dynamic fields get filled out with data from the user's Active Directory profile like department, job title and phone number. You can also add data from an external source like your blog or Twitter feed. Smart tables hide a dynamic field if the sender has no data to go in it so you avoid an unnecessary label beside a blank cell phone number. You also get a number of compound fields that let you conveniently manage commonly used blocks of fields such as postal address or a social media icon strip as a single entity.

  • Design Your Template - Use the powerful editor to create the exact signatures you want or be.
  • Add Social Media - Show a Twitter 'Follow' or Facebook 'Share' link and your latest Tweet or update.
  • Promote Marketing Campaigns - Add a banner for an upcoming sale or event then stop as soon as it's over.
  • Across Your Network - No local installs, no add-ins,  just design and roll out.
  • One Click Update - Update everyone's signature in a single click.
  • With Active Directory Integration For Separate Teams - Give different departments different signatures based on their AD attributes.
  • With Correct Details - Autocomplete everyone's signature with their AD profile contact details.
  • On Any Outlook Set-Up For OWA And Office 365 - Signature Manager Outlook Edition can also update OWA signatures and works for Office 365.
  • For Complete Control Font And Format - Centrally control font, size and format to thoroughly ensure professionalism.
  • Smart Tables - Hide a contact detail field, like 'Fax:', if the user has no fax number to go in it.
  • With Rules - Use policies and conditional fields to decide what is displayed in each user’s signature.
  • Policy Based - Policies combine: a template, conditions, any exceptions and any options.
  • Tested - Make sure your policies work before, not after, you put them live.
  • Add QR Codes - Add an automatically personalized and dynamically generated QR code.
  • Address Block - Drop in a pre-formatted address block with a range of pre-configured regional formats.