SharePoint Column/View Permission
- Assign read-only/edit permissions for individual columns within a SharePoint list view, or hide the columns entirely;
- Assign view-level permissions by specifying whether the view is hidden or fully accessible for users and groups;
- Assign form-level permissions for the "create new item", "edit item" and "view item" forms (hide specific fields completely, or restrict them to read-only access);
- Determine the users and user groups that will be assigned custom permission settings according to conditions specified by the SharePoint administrator;
- Import or export permission settings as an XML file.
SharePoint Column/View Permission allows administrators and list owners to manage access to all website content by setting field-level and view-level permissions for any list in a SharePoint site. With it, you can designate which users and groups have access rights to column contents, a particular list view, or even the ability to enter or change data in a particular list field, thereby enabling you to securely store both public and confidential corporate data within the same list.
Show or Hide Columns in a SharePoint List View
SharePoint Column/View Permission provides the ability to secure access to individual columns in list views or document libraries, making it an ideal solution for consolidating a broad spectrum of information into a centralized location without exposing secured data to unauthorized users. After configuring permissions for a SharePoint list view, only authorized users will see the content of a secure column as if it were a normal column, while unauthorized users will not see the content of the column at all. Column/View Permission also offers the ability to set individual columns as "read-only" in any list view, so that information can be viewed, but not edited, by users.
Form-level Permissions
With SharePoint Column/View permission, you can also assign form-level permissions for the "create new item", "edit item" and "view item" forms, allowing you to hide specific fields completely, or restrict them to read-only access so users can see them, but cannot make changes. Now you can create custom forms for different employees, departments, and roles to streamline the data-entry process while at the same time limiting access to information.
View-level Permissions
View-level permission settings in Column/View Permission control whether SharePoint list views are visible or hidden. By setting a default permission level for each view in a SharePoint list, you can ensure that your confidential information is accessible only to those whom you have granted access, for example, selecting "Hidden" as your default view permission level means that new user accounts created will not have access to any views unless you specifically grant them access permission.
Column/View Permission also gives you the ability to disable the ribbon buttons on the ribbon interface for each view in the list, meaning you can choose to disable any of the actions available by default in SharePoint without necessitating complex custom coding.
Set Permissions According to Conditions
Administrators and list owners can manage field-level access to items in a SharePoint list with conditions, so that the values of other fields in the same list or even fields from other SharePoint lists can determine access rights. Conditions will determine whether an item is fully visible, read-only, or hidden, and the parameters can be adjusted to apply to all users, a specific group or department, or even an individual employee.
